Whiteland Engineering Software Ltd - DATAHUB - A Complete ERP Solution

DATAHUB is the adaptable business CRM software solution for all businesses large or small. Our ‘Enterprise Resource Planning (ERP)’ and Administration software is used to manage all aspects of your business from manufacturing planning and estimating through to accounting, offering a user friendly functionality on all modules of the DATAHUB operating software system.

The 'Customer Relationship Management (CRM)' and ‘Supplier Relationship Management (SRM)’ modules are the core of the DATAHUB System. These represent a database of all the customers and suppliers you have ever done business with. Entering a new client or supplier into the CRM and SRM modules is very easy and allows you to enter all necessary details ie address, name of employees and their contact details, what industry they are, how many employees they have and more. The modules will allow you to enter all communications and contact made through whatever form, letters, e-mails etc allowing you to view all data relating to the customer or supplier. This includes any quotes, orders, purchase orders, ccjs etc.

‘Sales Order Processing' is an important step in a series of processes that leads directly to revenue for your company. The way your company handles its sales orders says a lot about the organisation as a whole. Your customers want to know when their orders have been received, are in-process and when they will be delivered.

The 'Purchase Order Processing' module is directly linked into the Supplier Relationship Management Module via an 'Orders' tab.

When creating a purchase order you are able to print and post, fax or email directly to the supplier; the system advises you on their preferred method of transmission before sending.

The DATAHUB system allows Purchase orders to be created and placed in numerous ways.

Managing stock effectively is important for any business. Stock control involves careful planning to ensure that the business always has sufficient levels available.

This module deals with all aspects of stock control including stock transactions, Bill Of Material (BOM) in a tree view, purchase history, sales history and potential suppliers.

The ‘Management Reporting’ module is linked to a number of different areas within the DATAHUB system. Management Reporting Software will create accurate reports on customer and supplier debt, sales, despatch and goods inwards, all accounting, stock, quality, work taking place and more.

These reports are created easily with the tools provided saving valuable time when assessing a particular area of work which requires monitoring.

The Management Reporting module is the perfect tool to ensure that decision makers have instant access to up-to-date information.

‘Quality Control Software' allows you to monitor and keep complete control of all quality aspects within the work place. The ‘Quality Control’ module is made up of 6 sections:

1. Supplier Non Conformance
2. Customer Concessions
3. Deficiencies
4. Supplier Approval
5. Master Documents
6. Quality Assurance (QA) Manual

The ‘Shop Floor Data Collection (SFDC)’ module is used to collect and collate all labour booking information from the shop floor. This enables all employees to clock on or off a particular job or machine they are working on. By doing this management are able to determine whether a job has been started or not and how long the employee has been working on it.

The key advantages of ‘SFDC’ are:

• An integrated approach improves accuracy of time recording and keeps the actual physical recording by to a minimum because of intelligent automatic booking
• It enables management to monitor each job individually
• If you have done a particular job before and have been asked for a repeat order it enables you to look at the last time this particular job was done and accurately assess the exact run time of the job. This then in turn will give you an exact cost for the job being placed.

The ‘Time & Attendance’ module directly links into the DATAHUB, Shop Floor Data Collection (SFDC) and the Accounting modules and hence allows management to view all staff attendance records.

Each member of staff is issued with a clocking in card, which is used to register an employee's arrival or departure at work. This record links directly to SFDC so if an employee is working on a long running job they do not need to clock onto the job as well through SFDC. Off-site labour recording is dealt with by the ‘clocking system’ allowing working away also to be costed to jobs. The employee's swipe card is linked to sound files which acts as an audible warning to eliminate clocking errors. The 'Time & Attendance' module can be purchased as a standalone program, but to get the full benefit it needs to be used alongside other modules.

The primary function of the program is as a tool for the payroll department to see how many hours an employee has worked over a given period of time. It gives management the tools to monitor attendance levels (sickness/absence) and non-productive analysis.

The 'Accounting’ module allows the accounts staff to record and process financial transactions electronically. The program consists of 3 ledgers: Purchase, Sales and Nominal, which all integrate together to allow the user to control the financial side of the business. This module directly receives data from all modules such as Shop Floor Data Collection, Time and Attendance, Sales Order Processing and Purchase Order Processing.

There are many good accounting programs in the market place but our version is different because it can easily be used by non accountants. The accounting software is simple and intuitive to use and the fact that all other major departments of the business are under one program, makes it the obvious choice for many businesses.

The DATAHUB system has many more assets such as Despatch/Invoicing, Human Resource, Costing, Point of Sale (POS) and Document Control modules. Other features built into DATAHUB are a personal assistant and diary system as well as the ability for staff notices, a mail merge facility, accident reporting and fixed asset management. All this amounts to a very attractive product with huge ability.

For a more in depth view on the DATAHUB system please view our website www.wesldatahub.co.uk