Office Compliance Management Ltd

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What

PAT Testing or Portable Appliance Testing is an important part of any companies health and safety policy.   Health and safety regulations require that electrical appliances are safe and maintained to prevent harm to workers. 

Equipment manufacturers can recommend testing at regular intervals to ensure continued safety; the interval between our testing would depend on both the type of appliance and the environment in which it is to be used. We can advise on best practice to ensure you're compliant without having to over test.

Why

British law (the Electricity at Work Regulations 1989) requires that all electrical systems (including electrical appliances) are maintained (so far as is reasonably practicable) to prevent danger.

When

With regular PAT Testing and routine user inspections, this will keep the appliances in good working order and help prevent any work related electricity accidents.

How

Our City & guilds 2377 engineers are trained to work around your staff to cause minimal disruption to their working day, ensuring all the appliances on site are tested whilst the staff go about their day to day business with little or no disruption.  Each item tested will get its own unique barcoded label.

Fixed Wire Testing London

What

To check and maintain electrical wiring throughout your premises, eliminating unnecessary risk and ensuring compliance with all the latest codes and regulations. 

Fixed Wire Testing may also be referred to as - 

Periodical Inspection Report (PIR)

Hard Wire Testing

Fuseboard Testing

Fixed Testing

 

Why

Over time electrical installations deteriorate and sustain damage in everyday service. Conduits, cabling, seals , sockets and switches are all susceptible to damage and wear and tear.  

 

When

As a guide certain installations need testing at different times.  For more information see the frequency table.

 

Commercial installations - maximum 5 years

Industrial installations - maximum 3 years

Building open to the public - maximum 1 year

 

How

Our periodic test inspections include a full inspection and testing of the fixed wiring of a property including:

Earth bonding to gas and water and all necessary metal work and/or ducking

Correct consumer unit for the installation

Damage to cables, sockets, switches etc

Full instrument test of the circuits

Any faults will be flagged up on page 2 of the report and listed with a priority rating C1-C3. These figures refer to the following status:

 

C1 – Danger present: Risk of injury- immediate remedial action required

C2 – Potentially dangerous-urgent remedial action required

C3 – Improvement required.

Further investigation required

A quotation for any remedial works will be provided with the report.

 

Fixed Wire Testing London

Emergency Light Testing London

What

To comply with BS 5266:2005 on emergency light testing

 

Emergency lighting as the term implies is lighting for an emergency situation when the main power supply fails. The loss of mains electricity could be the result of a fire, power cut or local circuit failure and the normal lighting supplies fail. This may 

lead to sudden darkness and a possible danger to the occupants, either through physical danger or panic. 

 

Why

Health & safety legislation requires all commercial and public premises to have an emergency lighting installation that complies with BS 5266:2005.  The main reasons for installing emergency lighting is to enable the building to meet fire safety legislation in a way that is visually acceptable, meets the users needs for ease of operation and maintenance and enables safe passage in the event of a power failure or fire.  

 

When

Legislation demands that emergency lights are regularly tested and maintained in full working order, if not then they cannot be expected to function effectively in an emergency.

 

How

Monthly - Carry out a 15 minute flick test to ensure the light fittings activate in "test mode" record and log the test in the log book

 

6 Month Test - Carry out a 1 hour test of the emergency system.   Record and log the test in the log book

 

Annually - Carry out a 3 hour test of the emergency system.  Each luminaire should be tested for its full rated duration, the date of the test should be recorded and logged in the systems log book.   Record and log the test in the log book

Emergency Light Testing London

Fire Extinguisher Servicing London

What

Fire extinguisher servicing is an important part of any companies health and safety.  With regular servicing and maintenance these should be available to use should the need arise.

 

Why

To comply with the fire safety order 2005 on fire extinguisher servicing.  The regulatory reform (fire safety) order 2005, requires that all fire safety equipment be maintained in an efficient state, in working order and in good repair.  Failing to maintain the extinguishers places you in violation of health and safety and local authority guidelines.  It may also breach your insurance cover, invalidation any fire related claim you may make.  It may also mean that the fire extinguishers do not work at a crucial time when they are required.

 

When

Annual requirement to test and maintain portable fire extinguishers is required  

 

How

All extinguishers are serviced to BS5306.  A through visual inspection is carried out on the extinguishers, checking the body, valve and fitting as well as all its working parts, replacement O rings are included

Fire Extinguisher Servicing London

Fire Risk Assessment London

What

In England and Wales, if you’re an employer, owner, landlord or occupier of business or other non-domestic premises, under the Regulatory Reform (Fire Safety) Order 2005,  you’re responsible for fire safety and are known as the ‘responsible person’.

 

Why

As the ‘responsible person’ you must:

 

·         carry out and regularly review a fire risk assessment of the premises

·         tell staff or their representatives about the risks you’ve identified

·         put in place, and maintain, appropriate fire safety measures

·         plan for an emergency

·         provide staff information, fire safety instruction and training

 

A fire risk assessment helps you identify all the fire hazards and risks in your premises. You can then decide whether any risks identified are acceptable or whether you need to do something to reduce or control them.

 

When

A risk assessment should be carried out by someone who has had sufficient training, and has good experience or knowledge of fire safety.  A fire risk assessment should be reviewed regularly, or if any changes are done to the layout of, or if you move offices.

 

How 

We will provide a fully qualified & experienced Fire Risk Assessor to survey your company premises. They will carry out a full fire risk assessment in accordance with The Regulatory Reform (Fire Safety Order) for fire risk assessments.

 

Our assessor will identify all potential fire hazards within the company premises for staff and visitors. From this we will produce an evaluation of the potential fire risks within the company premises and solutions advised in order to gain legal compliance

 

Saving you time and money

Office Compliance Management can provide dual skilled consultants who can carry out health and safety and fire assessments during the same visit, saving you both time and money.

Fire Risk Assessment London

Fire Alarm Testing London

What 

A working fire alarm system should give enough warning to save lives and give fire fighters enough time to limit property damage.

 

Why

Over time smoke detectors become less sensitive and standby batteries in control panels can become weak and general faults can develop.  

 

When

Fire alarm testing should be done at the following recommended intervals -

 

Daily

Weekly

Quarterly 

Annually 

 

How

All smoke and heat detectors are tested for functionality, bells and sounders are operated and assessed to ensure they provide sufficient sound levels in all areas.  Fire alarm panels, batteries and cable joints are checked (where accessible) All checks are logged in the fire alarm log book.

Fire Alarm Testing London

Fire Warden Training London

What

The purpose of the course is to ensure fire wardens responsible for fire safety have the necessary knowledge and are aware of their duties and risk in the event of the fire.

 

The content of the course cover

 

Legal Framework

Theory of fire, fire spread and combustion

Types of fire

Types of extinguishers and how to use them(theory only)

Human behaviour in the event of fire

Fire Evacuation

Duties of the Fire Wardens(Marshals)

Common causes of fire in the workplace

Fire prevention

Fire protection

 

Why

The Regulatory Reform(Fire Safety) Order 2005 puts a legal requirement on all employers and/or those in control of the buildings to ensure that in the event of the fire there is a suitable number of trained  personnel to assist with evacuation of the staff and visitors.

 

When

The law doesn’t state the frequency of the training only that it should be suitable. Industry standards recommend to refresh it every 24-36 months.

 

How

We offer the course at your office.  Our instructor will assess your staff during the course (there is no formal examination) and we will provide certification following the completion of the course.  The course takes approximately 3 hours.

 

How many

The number of Fire Wardens required will be identified by your Fire Risk Assessment. For example,  high risk sites such as residential care homes will need a greater number of wardens than a low risk office.  You will need to ensure that you have enough Fire Wardens to cover your business in the event of a fire.  If you work in a small office with 1 floor, you may only need 2 but if you are on a large site with several floors / buildings operating 24 hours a day, you will need to ensure you have cover for each floor and building for all shifts, accounting for lunch breaks, sickness and holiday cover. 

Fire Warden Training London

Health and Safety Risk Assessment London

What

It is an employer's duty to protect the health, safety and welfare of their employees and other people who might be affected by their business.

 

Why

Carrying out a health & safety risk assessment is an important step in protecting your workers and your business, as well as complying with the law. It helps you focus on the risks that really matter in your workplace – the ones with the potential to cause real harm.

 

How

We will provide a fully qualified and experienced health & safety assessor to survey your company premises. They will carry out a health & safety assessment in accordance with The Health and Safety at Work Act (1974) and the Management of Health and Safety at Work Regulations (2003). This will identify all potential health & safety risks within the company premises and our assessor will evaluate and recommend solutions advised to gain legal compliance.

 

Saving you time and money

 

Office Compliance Management can provide dual skilled consultants who can carry out health and safety and fire assessments during the same visit, saving you both time and money.

Health and Safety Risk Assessment London

Legionella Risk Assessment London

What

Legionnaire’s disease is a collective name given to the pneumonic illness caused by legionella bacteria.  The bacteria are found in hot and cold water systems and it is contracted by breathing in contaminated aerosols containing the legionella bacteria.

 

Why

Legionella is a naturally occurring bacteria which can be found in rivers, lakes and reservoirs and there are over there are over 50 known species.  It is possible or the bacteria to enter a building’s water system such as domestic systems and their associated hot and cold water tanks, showers, cooling towers and evaporative condensers via the mains supply where it can grow if not adequately controlled. Poor hygiene of the water systems can provide nutrients for growth and low turnover of water, such as infrequently used systems or dead legs, can provide the time necessary for the bacteria to multiply.

 

How

A legionella risk assessment would have to be undertaken by a competent risk assessor and a control regime would be determined and implemented should it be present on site. 

 

When

There is no set frequency for review, this varies according to the size of the water system, the degree of risk and changes in the operation or design of the water system. 

Legionella Risk Assessment London

Asbestos Management London

Are you complying with Government Legislation for Asbestos in your building(s)?

 

Managing your premises/property for asbestos

 

What is asbestos?

Asbestos is a naturally occurring mineral silicate that was extensively used as a building material in the UK from the 1950s through to the mid-1980s. It was used for a variety of purposes and was ideal for fireproofing and insulation. Any building built before 2000 (houses, factories, offices, schools, hospitals etc.) can contain asbestos. Asbestos materials in good condition are safe unless asbestos fibres become airborne, which happens when materials are damaged.

 

Why is asbestos dangerous?

When these fibres are inhaled they can cause serious diseases which are responsible for around 4500 deaths a year. There are four main diseases caused by asbestos: mesothelioma (which is always fatal), lung cancer (almost always fatal), and asbestosis (not always fatal, but it can be very debilitating) and diffuse pleural thickening (not fatal).

Asbestos fibres are present in the environment in Great Britain so people are exposed to very low levels of fibres. However, a key factor in the risk of developing an asbestos-related disease is the total number of fibres breathed in. Working on or near damaged asbestos-containing materials or breathing in high levels of asbestos fibres, which may be many hundreds of times that of environmental levels can increase your chances of getting an asbestos-related disease.

 

Asbestos related diseases won't affect immediately but later on in life, so there is a need for you to protect yourself now to prevent you contracting an asbestos-related disease in the future. It is also important to remember that people who smoke and are also exposed to asbestos fibres are at a much greater risk of developing lung cancer.

 

Why do I need to manage my premises/property for asbestos?

 

Under the Control Asbestos Regulations 2012, under regulation 4, there is a requirement for the person designated as the duty holder (owner of the premises/property) to manage that building for asbestos.

Links in BLUE have been inserted that will direct you to the HSE web site for more detail on the management of asbestos.

 

Who has the duty?

In many cases, the duty holder is the person or organisation that has clear responsibility for the maintenance or repair of non-domestic premises through an explicit agreement such as a tenancy agreement or contract.

The duty to manage is directed at those who manage non-domestic premises: the people with responsibility for protecting others who work in such premises, or use them in other ways (landlords), from the risks to ill health that exposure to asbestos causes.

 

What is the duty?

The duty to manage asbestos is contained in regulation 4 of the Control of Asbestos Regulations 2012[4]. It requires the person who has the duty (i.e. the "duty holder") to:

 

take reasonable steps to find out if there are materials containing asbestos in non-domestic premises, and if so, its amount, where it is and what condition it is in;

presume materials contain asbestos unless there is strong evidence that they do not;

make, and keep up-to-date, a record of the location and condition of the asbestos containing materials - or materials which are presumed to contain asbestos;

assess the risk of anyone being exposed to fibres from the materials identified;

prepare a plan that sets out in detail how the risks from these materials will be managed;

take the necessary steps to put the plan into action;

periodically review and monitor the plan and the arrangements to act on it so that the plan remains relevant and up-to-date; and

Provide information on the location and condition of the materials to anyone who is liable to work on or disturb them.

 

There is also a requirement on anyone to co-operate as far as is necessary to allow the duty holder to comply with the above requirements

 

What premises are affected?

The duty to manage covers all non-domestic premises. Such premises include all industrial, commercial or public buildings such as factories, warehouses, offices, shops, hospitals and schools.

 

Non-domestic premises also include those 'common' areas of certain domestic premises: purpose-built flats or houses converted into flats. The common areas of such domestic premises might include foyers, corridors, lifts and lift-shafts, staircases, roof spaces, gardens, yards, outhouses and garages - but would not include the flat itself. Such common areas would not include rooms within a private residence that are shared by more than one household such as bathrooms, kitchens etc. in shared houses and communal dining rooms and lounges in sheltered accommodation.

 

Further detail is set out in a chart of premises[5] and includes which are likely to be classified as domestic or non-domestic for the purposes of the duty to manage.

 

How do duty holders comply?

 

There are three essential steps:

 

Find out whether the premises contain asbestos, and, if so, where it is and what condition it is in. If in doubt, materials must be presumed to contain asbestos;

assess the risk; and

Make a plan to manage that risk and act on it.

 

Further details of these steps can be found on pages 7-13 of this downloadable file 'A short guide to managing asbestos'[6] or by following the step by step online guide 'Managing my asbestos'[7].

 

To help you meet the requirements of these regulations Office Compliance Management can support you through a number of ways:

 

To find out; we can arrange for an asbestos management survey to be undertaken to your building by an independent UKAS Accredited Asbestos Survey Company so you comply with Control Asbestos Regulations 2012, Regulation 4.

Assess the risk; we can arrange for a qualified professional to assess the risk(s) from any asbestos found (if any are detailed in the asbestos survey).

Make a plan by sitting down with you to manage that risk and produce procedures/process to act on that will enable you to meet the requirements of the Control Asbestos Regulations 2012.

 

Link to the HSE web site that has an interactive house that shows where asbestos could be found -

 

http://www.hse.gov.uk/asbestos/essentials/building.htm

Asbestos Management London

Thermal Imaging London

What 

Thermal imaging is where the photographs are made up of heat signatures rather than light.  This means that you can see things that would otherwise be hidden or invisible.

 

The following can be thermal imaged - Electrical Distribution Systems (DBs, MCCB, mains Incoming cables, machine electrical control panels.  Mechanical equipment drives, bearings and rotating components. Building envelope surveys, chilled warehousing.  Finding the faults early on can lead to substantial cost savings later on.

 

Why    

The main use for thermal imaging is in a preventative role.   Looking for poor performing, overloaded components and cables, as well as any "hot spots" that can lead to failure in electrical systems, catching them at an early stage.  Other uses include looking for overheated items.  Energy conservation, on commercial and residential buildings, underfloor heating faults, steam system insulations and chilled warehousing insulation failures.

 

When

As an annual or biannual preventative and predictive maintenance program as well as providing asset protection insurance.

How 

By using infrared cameras to detect temperatures that indicate faults these can be hot spots or cold spots depending on the environment.  Working closely with your own operational or maintenance staff, we will identify key structural, electrical and mechanical systems to be thermally surveyed and a series of Infrared and visual images will be taken and used to produce a detailed fault report and archive of whole survey showing all infrared images of whole survey. Recommendations on monitoring and repairs are included in our reports. Maintenance staff will be debriefed at the end of the day enabling any high priority faults to be actioned immediately.  We can identify imminent equipment and component failure that can lead to costly downtime.

 

Qualifications Held

Level 2 Thermographer, 35 years engineering experience in several fields.

Thermal Imaging London
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